Step 1: Make the name change affidavit
An affidavit is a short legal statement on non-judicial stamp paper; the stamp duty on an affidavit is Rs 10 in Delhi, Uttar Pradesh, Haryana and several other states, higher elsewhere (Maharashtra charges Rs 500 since October 2024, Karnataka Rs 100), and vendors often issue Rs 20 to Rs 100 e-stamps where the duty is Rs 10. It lists your old name, new name, address, father's or husband's name, and the reason for the change. For the Central Gazette you sign it in front of a Notary Public; a few state routes ask for a First Class Magistrate or Tehsildar instead (Haryana, West Bengal). Write every name fully expanded, with no initials, because that is the form the passport office and the gazette will print. This document is the foundation of the whole file, so every detail must be exact, and the Department will not accept it if it is more than a year old when the file arrives.
Step 2: Publish the change in one newspaper
The Department of Publication's guideline asks for the change to be advertised in "one of the daily local leading newspapers"; it must be a daily; weeklies are not accepted. One paper, any language, is the rule; the "one English plus one regional" formula on most websites is not in any government document. Where does it come from? The passport office, whose booklet accepts "clippings of two local newspapers" as an alternative to a gazette, and its specimen affidavit talks about one paper at your present address and one at your permanent address, a geographic split, not a language split. With a gazette in hand you need neither cutting. The ad should carry your old name, new name, father's or husband's name, address, and the affidavit date, in exactly the affidavit's spelling. Keep the full original newspaper page, not just the cut-out advert. A cutting where the date cannot be read is treated as invalid. Indicative classified rates in the metros run from about Rs 300 (Hindi dailies) to Rs 950 (The Times of India) for a minimum-size ad.
Step 3: Get the gazette notification
Pay the fee first on BharatKosh (Department of Publication, Gazette notification): Rs 1,100 for an adult, Rs 1,700 for a minor, Rs 3,500 or Rs 5,100 if you live abroad, plus Rs 250 if the new name signals a change of religion. Then the complete file goes to the Department of Publication, Civil Lines, Delhi-110054. Per the Department's own enclosure list it contains: an undertaking signed by the applicant, the original newspaper page, the prescribed proforma in duplicate, typed, signed by the applicant and two witnesses, a CD with the print matter in MS Word "without witness portion", two self-attested passport photographs and a photocopy of ID proof, a certificate signed by you declaring that the hard copy and the soft copy are the same, a request letter, and the fee receipt. Nothing may be older than one year, the documents are not returned, and the file must be posted or handed in by you. Your notice is printed in Part IV of the Gazette of India, which is published weekly. You then download the PDF from egazette.gov.in. Since 1 October 2015 the gazette is digital only, and the downloaded copy needs no further certification.
