The complete guide to changing your name in Gurgaon (officially Gurugram) and across the district. Three legal steps, and the one thing most pages skip: you actually have two working routes here, the Haryana State Gazette or the Central Gazette. Real fees, documents and timeline, with doorstep service.
A quick walkthrough of the affidavit, the newspaper ad and the gazette notification for Gurgaon residents.
In this video, the YourDoorstep team explains how to change your name legally in Gurgaon: the documents you need, the real fees, and how we handle the whole process at your doorstep.
Changing your name in Gurgaon comes down to three legal steps: a notarised affidavit, a newspaper publication, and a gazette notification. Get all three right and your new name is recognised across every government and private record in India. Miss one, or let a spelling slip between them, and you are redoing the whole thing and paying the government fee twice. This guide covers the exact procedure for anyone in Gurgaon (officially Gurugram) or the wider district, including the one thing most other pages skip: you actually have two working routes here, and knowing which one fits your situation saves time, money and rejections.
To change your name legally in Gurgaon, complete three steps. Sign a notarised affidavit with your old name, new name and reason, publish it in one Hindi and one English newspaper, then get a gazette notification. Gurgaon residents can use the Haryana State Gazette (via the Saral portal) or the Central Gazette. Total time is about 3 to 6 weeks.
Definition: A gazette notification is an official notice published in the Gazette (Part IV of the Gazette of India, or the Haryana State Gazette) that turns your name change into a public, legally recognised record, accepted by the passport office, banks, UIDAI and government departments.
Every legal name change in India, Gurgaon included, runs through the same three stages. There is no way around them, and doing just one or two does not make the change legal.
State your old name, new name, father's or husband's name, address and reason, on stamp paper, signed before a notary or oath commissioner.
Publish the notice in two papers, one Hindi and one English. Keep the full original printed pages, not photos.
Submit the affidavit, both cuttings, ID and address proof, photos, declaration, CD and fee. Once published, this is your legal proof.
You swear an affidavit on non-judicial stamp paper stating your old name, new name, father's or husband's name, address and the reason for the change. It has to be signed in front of a Notary Public or Oath Commissioner. In Gurgaon you can buy e-stamp paper through SHCIL vendors and get it notarised at the Gurugram District Court complex, or through any registered notary in the city.
You publish a short name-change notice in two newspapers, one Hindi and one English. In Gurgaon, common Hindi papers include Dainik Jagran, Amar Ujala and Dainik Bhaskar, and English options include The Times of India and Hindustan Times. The ad must carry your old name, new name, father's or husband's name and address. Keep the original printed pages, not photos, because they go into your gazette file.
You submit the affidavit, both newspaper pages, ID and address proof, a passport-size photo, a signed declaration and a soft-copy CD, along with the government fee. For the Central route the file goes to the Department of Publication, Civil Lines, Delhi-110054, and is printed in Part IV. For the state route, you apply through the Saral Haryana portal and it appears in the Haryana State Gazette.
This is where Gurgaon is different from many cities, and where most websites either stay vague or wrongly tell you there is only one option. You have two genuinely valid routes.
| Point | Haryana State Gazette | Central Gazette of India |
|---|---|---|
| Run by | Printing & Stationery Department, Haryana | Department of Publication, Delhi |
| How to apply | Saral Haryana portal (saralharyana.gov.in) | File to Delhi by post, courier or a service |
| Published | Weekly (Fridays), Haryana Gazette | Part IV, Gazette of India |
| Download | egazetteharyana.gov.in | egazette.gov.in |
| Best for | Records staying within Haryana | Passport, visa, PAN, central jobs, embassies |
Choose the Central Gazette if any of these apply: you need it for a passport, visa or foreign embassy; you are updating PAN or Aadhaar and want the most trusted proof; you work for a company that runs strict background verification; or your life and records span more than one state. Given Gurgaon's heavily corporate, transfer-heavy, internationally mobile population, this covers most people here.
Choose the Haryana State Gazette if your records, job and future are staying within Haryana and you want a route that is often cheaper and handled through the state's own online portal.
If you go the state way, Haryana's Saral portal is the intended channel, and it is a genuine online citizen service.
In broad terms, you register on saralharyana.gov.in, or visit a Saral Kendra in Gurugram, and find the "Change of Name" service under the Printing & Stationery Department. You fill the application with your old and new name and the reason, upload your notarised affidavit, both newspaper clippings, ID proof, address proof and photo, pay the fee, and track the application through the portal. Once processed, your change appears in the Haryana State Gazette, which you can view and download from egazetteharyana.gov.in.
Here is a detail that fits this page perfectly: the city itself went through an official name change. The Haryana Government renamed Gurgaon to Gurugram, and both names still appear side by side today, on old documents, road signs, company records and even government portals. People still search for both, which is why you will see both spellings on this page.
What this means for your own name change: if your older documents say Gurgaon and newer ones say Gurugram, that city-name difference does not affect your file. What matters is that your own name is spelled identically across the affidavit, both newspaper ads and your ID proof. The city can use two names; you cannot.
Many name change pages copy each other, and the same errors travel from site to site. Here is what they say, against the verified position, so your file is not built on a myth.
| What many websites say | The verified fact |
|---|---|
| "Haryana has no online option, everything is offline" | Haryana runs a genuine online Change of Name service through the Saral Haryana portal under the Printing and Stationery Department, and the published notice appears in the Haryana State Gazette. Almost no competitor page covers it. |
| "Send your Central Gazette file to Civil Lines, Gurgaon-110054 or Haryana-110054" | No such office exists. 110054 is a Delhi PIN code. The only Central Gazette office is the Department of Publication, Civil Lines, Delhi-110054. |
| "Pay the gazette fee by demand draft or cash" | The Department stopped demand drafts and cash long ago. Payment is online through BharatKosh (NTRP) only, and the fee is non-refundable. |
| "Your printed gazette copy will arrive by post" | Printed copies stopped from 1 October 2015. You download the PDF yourself from egazette.gov.in (Part IV, published every Saturday), and it needs no certification or stamp. |
| "The fee is just Rs 1,100, nothing more" | Rs 1,100 is the adult fee. A minor's case costs Rs 1,700, each extra alias name adds Rs 250, and applicants living abroad pay Rs 3,500. |
| "Any old affidavit and newspaper ad will work" | The Department of Publication does not accept documents older than one year, and documents once submitted are not returned. |
| "Fix your birth certificate spelling through the gazette" | A birth certificate correction is a Registrar matter under Section 15 of the Registration of Births and Deaths Act, 1969, handled through the Municipal Corporation of Gurugram, not the gazette. |
Have these ready before you start. A missing or mismatched document is the number-one cause of delay.
| Document | Needed? | Notes |
|---|---|---|
| Notarised name-change affidavit | Yes | Old name, new name, reason, father's/husband's name, address |
| Original newspaper cuttings | Yes | One Hindi, one English, full printed pages |
| Identity proof | Yes | Aadhaar, PAN, passport or voter ID |
| Address proof | Yes | Aadhaar, voter ID, utility bill or rent agreement |
| Two passport-size photos | Yes | Recent |
| Name-change proforma / application form | Yes | Prescribed format |
| Signed matching declaration | Yes | Hard copy and soft copy match |
| CD or pen drive (soft copy) | Yes | Notification text in MS Word |
| Government fee receipt | Yes | BharatKosh (Central) or Saral payment (state) |
| Marriage certificate | For marriage | Surname change after marriage |
| Divorce decree | For divorce | Restoring your maiden name |
| Parents' ID + child's birth certificate | For minors | Guardian applies and signs |
| Deed + departmental route | For government employees | Under the MHA Office Memorandum |
Mostly, not entirely. You can draft the affidavit, book the newspaper ads, pay the fee, and download the final gazette PDF online. What is not purely online: notarisation needs a notary's signature, and for the Central route the physical file reaches Delhi by post or courier.
The Haryana state route via Saral is more online-friendly end to end, but you will still notarise the affidavit in person. So "100 percent online" is an overstatement some sites make. Call it mostly online, with one notary step, and that is exactly the part we handle for you.
Costs depend on your newspaper choice and whether you do it yourself or hire help. Here are realistic ranges.
| Item | Typical cost |
|---|---|
| E-stamp paper for affidavit | Rs 10 to Rs 100 |
| Notary / affidavit drafting | Rs 100 to Rs 500 |
| Newspaper ads (both papers) | Rs 400 to Rs 3,000 (depends on the papers) |
| Central Gazette fee (adult) | Rs 1,100 (BharatKosh) |
| Central Gazette fee (minor) | Rs 1,700 (BharatKosh) |
| Extra alias name in the notice | Rs 250 per alias, added to the gazette fee |
| Central Gazette fee (living abroad) | Rs 3,500 as per the Department of Publication guidelines (BharatKosh) |
| Haryana State Gazette fee (via Saral) | Nominal state fee (varies) |
| Courier of file to Delhi (Central route) | Rs 100 to Rs 300 |
| Self-done total | Roughly Rs 1,000 to Rs 3,000 plus |
Plan for about 3 to 6 weeks end to end: the affidavit and notarisation take a day, the newspaper publication a few days to a week, and the gazette processing roughly 15 to 45 days depending on the route and file accuracy. The Central route is commonly 30 to 45 days from a clean submission.
Updating your individual documents afterward, such as Aadhaar, PAN and passport, is a separate timeline on top of this. There is no official fast-track, so treat any "3-day gazette" promise with caution.
Getting the gazette is the milestone, not the finish line. You still carry it into each record, and order matters.
| Order | Document | How to update |
|---|---|---|
| 1 | Aadhaar | Update at an Aadhaar Seva Kendra with the gazette; it is the base ID others reference |
| 2 | PAN | Correct the name using your updated Aadhaar and the gazette copy |
| 3 | Passport | Re-issue at the Passport Seva Kendra with the Central Gazette |
| 4 | Bank & KYC | Update once your core IDs reflect the new name |
| 5 | Voter ID, licence, ration card | Submit the respective correction forms |
| 6 | Employer, PF, insurance, property, education | Update as needed with the gazette |
For each update you usually submit copies of the affidavit, the newspaper ad and the gazette notification together. Keep several printouts, because every office wants its own copy.
Here is something most Gurgaon name-change pages get flat wrong: they tell you to run a gazette to fix a spelling mistake in a birth certificate. Wrong route.
A clerical or spelling error in a birth certificate, a wrong letter or a registrar's typo, is corrected by the Registrar of Births and Deaths under Section 15 of the Registration of Births and Deaths Act, 1969, through the local municipal body, which in Gurgaon is the Municipal Corporation of Gurugram. It is not a gazette job. The gazette route is for an actual change of name, adopting a genuinely different name.
A woman changing her surname follows the same three steps and adds her marriage certificate. Taking a spouse's surname is a choice, not a legal requirement, but the gazette is what makes it stick across Aadhaar, PAN, passport and bank.
Reverting to a maiden or previous name uses the same affidavit, newspaper and gazette route, with the divorce decree as supporting proof. The process does not change; only the stated reason and document differ.
A parent or legal guardian applies and signs on the child's behalf, with the child's birth certificate. The minor fee is typically Rs 1,700. For CBSE and most boards, expect a request for the gazette (and sometimes a court order) for school records.
Central government employees do not file the standard self-application gazette. They follow the Ministry of Home Affairs Office Memorandum No. 190016/1/87-Estt.(A) dated 12/03/1987, which involves executing a deed, giving the required declarations, and publishing the change through the proper departmental channel.
A gazette on its own is only useful once your other records match it. We help you update your new name across all the documents that matter.
Name change or spelling correction with the gazette as proof.
Name update through the NSDL or UTIITSL route.
Name correction on the electoral roll via Form 8.
Re-issue with your new name using the Central Gazette.
Name update at the RTO with the gazette copy.
Update your name across bank accounts and KYC records.
Records for CBSE, boards and universities.
Correction through the Registrar (MCG) under the RBD Act, not the gazette.
Name change on policies and insurance records.
Tell us which documents you need updated. Call 9540005026 and we guide you through each one after the gazette.
We handle name change work for people all across Gurgaon and the wider Gurugram district, with doorstep pickup and delivery.
From DLF Phase 1 to Cyber City, Sohna Road, Golf Course Road and Sector 14 to Sector 57, the legal steps are identical, because a name change runs on paperwork, not on which side of Gurugram you live. The same file works across Haryana, and birth certificate corrections for city records stay with the Municipal Corporation of Gurugram.
Do not see your area? We still cover it. Call 9540005026 and we will confirm.
Most rejections come from avoidable mismatches. Because the fee is non-refundable, a rejection means paying again.
| Reason | What to do instead |
|---|---|
| Name mismatch across affidavit, ads and ID | Fix one exact spelling; even A.B. versus AB matters |
| Wrong newspaper mix (two English or two Hindi) | Use one Hindi and one English paper |
| Photo or scan of the newspaper | Submit the original printed page |
| Incomplete proforma or missing declaration | Complete every field and sign the declaration |
| Soft copy (CD) that does not match the hard copy | Make the CD text identical to the proforma |
| Wrong fee amount or missing receipt | Pay the correct amount and attach the receipt |
| Blurry or expired ID / address proof | Use clear, current documents |
| Documents more than one year old | The Department of Publication does not accept documents older than one year, so file while papers are fresh |
Doing it yourself is possible and saves the service fee, if you have time to draft the affidavit correctly, book two ads, prepare the CD in the right format, pay the fee, and either courier a matched file to Delhi or run the Saral application. The trade-off is rejection risk: one small mismatch and you restart, minus the non-refundable fee.
A Gurgaon name-change agent handles the affidavit, newspaper booking, file preparation, fee and submission, and tracks publication for you. It is the sensible choice when your time is tight, there is a deadline such as a passport appointment or an overseas move (common in Gurgaon), or your case has a wrinkle: a minor, a divorce, a service record, or a document already carrying a spelling error.
Haryana's Saral portal runs a genuine online Change of Name service under the Printing and Stationery Department. Most pages never mention it, yet for state-level records it saves real time for Gurgaon residents.
The single reason files fail is a spelling gap between the affidavit, the two newspaper ads and the ID proof. The gazette prints exactly what you submit, so pick one exact spelling and use it everywhere.
A spelling fix on a birth certificate is not a gazette job. It goes through the Registrar under Section 15 of the RBD Act, 1969, via the Municipal Corporation of Gurugram. Sending it to the gazette wastes the non-refundable fee.
Central Gazette in Delhi or the Haryana State Gazette via Saral, we advise which fits your case and run it for you.
We book both newspaper ads for you in the correct format, in the dailies that circulate in Gurgaon.
Document pickup and delivery across Gurgaon and Gurugram, with everything else on call and WhatsApp.
We review the full file before filing, so there are fewer rejections, and we handle Aadhaar, PAN and passport after.
How much does the Central Gazette cost for Gurgaon residents? Rs 1,100 for adults and Rs 1,700 for minors, paid on BharatKosh (NTRP). Each extra alias name adds Rs 250, applicants living abroad pay Rs 3,500, and the fee is non-refundable.
How fresh do my documents need to be? The Department of Publication does not accept documents older than one year, so complete the affidavit, newspaper ads and gazette filing without a long gap. Documents once submitted are not returned.
Is it Gurgaon or Gurugram on my documents? Both refer to the same city, since the Haryana Government officially renamed Gurgaon to Gurugram. For your name change file, write your address exactly as your current address proof shows it; the city-name difference does not affect your application.
Should I use the Haryana State Gazette or the Central Gazette? Both are valid. Use the Central Gazette for passport, visa, PAN and central jobs, since it is accepted everywhere. The Haryana State Gazette, via the Saral portal, works well if your records stay within Haryana.
Can I change my name online through Saral Haryana? Yes. "Change of Name" is a G2C service on saralharyana.gov.in, though the affidavit still needs in-person notarisation.
Is the Central Gazette office in Gurgaon? No. It is in Civil Lines, Delhi-110054, not Gurgaon, despite what some websites print.
Is a birth certificate name change done through the gazette? No. It is a Registrar correction under Section 15 of the RBD Act, 1969, through the Municipal Corporation of Gurugram.
We advise the right route, prepare the affidavit, book the Hindi and English newspaper ads, pay the fee, and file the gazette for you, then guide you on updating Aadhaar, PAN and passport. Doorstep service across Gurgaon and Gurugram, honest pricing.
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The fees, portals and process on this page are checked against official Government sources, not copied from other blogs.
Government fees and timelines can change from time to time. Always confirm current details on the official portals above before you apply.
Changing your name in Gurgaon is a clear three-step legal process: affidavit, newspaper publication and gazette notification. The part that sets Gurgaon apart is that you genuinely have two working routes: the Haryana State Gazette through the Saral portal, or the Central Gazette in Delhi. For passport, visa, PAN and anything that crosses state lines, which fits most of Gurgaon's corporate and internationally mobile residents, the Central Gazette is the safer pick. If your records stay within Haryana, the state route is a valid, often cheaper option. Either way, match your name exactly across every document, keep your original newspaper copies, and update your records in the right order. Expect about 3 to 6 weeks, and if there is a deadline, a minor, a divorce or a spelling error in the mix, we can handle it end to end at your doorstep.
Three clean steps and two routes: we advise which fits you, then prepare and file the gazette across Gurgaon and Gurugram, and update your Aadhaar, PAN and passport.
